English High School

In this assignment, discuss why tone and concise details would be important when crafting a business email about the reduction in the number of hours employees are required to work, from 40 hours to 30 hours. Provide an example of a poor way to construct this message. Then provide an example of a positive way to get this message across.

Answers

Answer 1

Here are some reasons why tone and concise details are important when crafting a business email about the reduction in the number of hours employees are required to work, from 40 hours to 30 hours:

Tone: The tone of the email should be professional and respectful. Employees may be feeling anxious or uncertain about the change, so it is important to reassure them and let them know that the company is doing everything it can to minimize the impact.

Concise details: The email should provide concise details about the reduction in hours, such as when it will go into effect and how it will affect employees' pay. Employees should also be given information about how the change will affect their work.

Here are some examples of poor and good ways to construct the message:

Poor:

To: All Employees

From: CEO

Subject: Reduction in Work Hours

Effective immediately, all employees' work hours will be reduced from 40 hours to 30 hours per week. This decision was made due to financial constraints. We apologize for any inconvenience this may cause.

If you have any questions, please do not hesitate to contact me.

Thank you for your understanding.

  This email is poorly constructed because it is unprofessional, lacks details, and does not provide any information about how the reduction in hours will affect employees. The tone of the email is also negative, which could make employees feel resentful or angry.

Good:

To: All Employees

From: CEO

Subject: Reduction in Work Hours

I am writing to inform you that, due to recent financial constraints, we will be reducing the number of hours employees are required to work from 40 hours to 30 hours per week. This change will go into effect on [date].

I understand that this may be a difficult adjustment for some employees, and I want to assure you that we are doing everything we can to minimize the impact on your work and your pay. We will be providing all employees with a one-time bonus to help offset the lost wages, and we will be offering flexible work arrangements to those who need them.

I appreciate your understanding and your continued hard work during this difficult time. If you have any questions, please do not hesitate to contact me.

Thank you,

CEO

This email is more professional and provides more details about the reduction in hours. The tone of the email is also positive, which could help employees feel more comfortable with the change.

In addition to using a professional tone and providing concise details, it is also important to be transparent with employees about the reasons for the reduction in hours. Employees are more likely to be understanding and supportive if they know why the change is necessary.

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Answer 2

Here are some reasons why tone and concise details are important when crafting a business email about the reduction in the number of hours employees are required to work, from 40 hours to 30 hours:

Tone: The tone of the email should be professional and respectful. Employees may be feeling anxious or uncertain about the change, so it is important to reassure them and let them know that the company is doing everything it can to minimize the impact.

Concise details: The email should provide concise details about the reduction in hours, such as when it will go into effect and how it will affect employees' pay. Employees should also be given information about how the change will affect their work. Here are some examples of poor and good ways to construct the message:

Poor:

To: All Employees

From: CEO

Subject: Reduction in Work Hours

Effective immediately, all employees' work hours will be reduced from 40 hours to 30 hours per week. This decision was made due to financial constraints.  If you have any questions, please do not hesitate to contact me.

Thank you for your understanding.

This email is poorly constructed because it is unprofessional, lacks details, and does not provide any information about how the reduction in hours will affect employees. The tone of the email is also negative, which could make employees feel resentful or angry.

To learn more about email click here: brainly.com/question/28087672

#SPJ11

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